HCRA Board of Directors Meeting Minutes – 05-Sep-2018

HCRA Board of Directors meeting 05-Sep-2018

Attendees:

President – WM1B (Dave)

Vice President – W1AST (Larry)

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Zero Beat Ed. – Open

Membership – K1VOI (John)

Program Dir. – Najm (AB1ZA)

At Large – Ron (AB1ZJ)

Absent:

Technical Dir – K1YO (Bob)

——————————— Meeting Open at 7:00pm ———————

President Report:

• Dave (WM1B) is still looking into QSL card designs and will have the W1NY reassigned to a Board member.
• Paul (NF1G) will talk about a proposal as to how the club could sponsor a “pooling” procedure for member’s Outgoing QSL cards through the ARRL’s Outgoing QSL Service at the September meeting.
• Field Day went very well this year. Thanks to Bob (K1YO) and Larry (W1AST). Next year, plan earlier. The sub teams were critical this year.
• Reassignment of Trustee from WB1Z was discussed and the need for another Club Call in addition to W1NY was questioned. Dave (WM1B) will discuss with former BOD members and get their input. If the need is felt, a Trustee will be selected from the Board. The current Trustee would like to be removed as Trustee.
• We still need a Zero Beat Editor. The job is not difficult if we keep it simple.
• Ted (K3FEC) is now the Web Master for our Web site.
• Suggest we send out a post card to past-due members as a reminder to renew in mid-September.
• John (K1VOI) will be handling all incoming QSL cards
• A thank-you letter was received from Holyoke Hospital for our donation to use the conference room. The letter will be posted on our Web site.

Vice President Report:

• When a new person comes to our meetings, we, the BOD must make an effort to make that person feel welcome and begin to answer any questions they may have.
• What will we do about this years Holiday Party. Harold (N1FTP) will bring information as to what MTARA will be doing.

Secretary Report:

• Last months BOD minutes for approval: Motion: √ 2^nd: √ Carried: Yes
• Both our 990-N (IRS 501C Tax Exempt Status) and our Annual Report have been sent out.

Treasurers Report:

– June-August Statement: (Please see below)

– Juergen (NV1Q) is looking into the removal of Jeff’s name from the PayPal our Bank account

Program Director Report:

• Sep, Najm (AB1ZA) Software defined radio using GNU radio
• Oct, DX Engineering
• Nov, ARRL Section Manager, Ray, KB1LRL

At Large Report:

• Nothing to report.

HCRA Financial Statement June-August 2018

Beginning Balance: $8,693.89

Ending Balance $6,728.95

Income:

ICOM rebate $100.00

Dues $20.00

Donation $23.97

Table $10.00

Donuts $29.50

Wear $267.00

——————————–

Total:  $450.47

Expense:

Web Hosting $334.80

Boxboro Ad $125.00

Raffle Tickets $38.00

Wear $535.00

Field Day $718.86

Agawam P & R $300.00

Holyoke Hospital $300.00

Stamps $10.00

HCRA Mic Postage $3.75

Donuts $50.00

——————————

Total:  $2,415.41

Expenses for Field Day 2018:

2 X uBITX radio kit $238.00   (May Statement)

K1YO                      $500.59

W1AST                   $109.28

NV1Q                     $9.99

W1LGU                  $23.97    (Donation)

—————————–

Total:  $932.89

Membership Report:

– Nothing more to add.

Technical Director:

– Not present

Zero Beat Editor:

– (Open)

Old Business

New Business

– After reviewing some newsletters from other hamradio clubs, other clubs are doing a lot more

for their membership and community. In future meetings there will be discussions on what we

add to our roster. Dave (Wm1B) indicated that we need to do more to become visible to the

community. He is looking for suggestions.

Open Floor Discussion: (GOO – Good of the Order)

Next Board of Director’s meeting will be on 03-October-2018.

Our next club meeting is 05-October-2018.

——————————— Meeting Closed at 8:45pm ———————