Author: Harold Woering

HCRA Board of Directors meeting 03-October 2018

Attendees:

President – WM1B (Dave)

Vice President – W1AST (Larry)

Secretary – N1FTP (Harold

Treasurer – NV1Q (Juergen)

Zero Beat Ed. – N1JIE (John)

Membership – K1VOI (John)

Program Dir. – AB1ZA (Najm)

Technical Dir. – K1YO (Bob)

At Large – (AB1ZJ) Ron

Guests:

WebMaster,Ted (K3FEC)

Trustee, Todd (N1GNX

——————————— Meeting Open at 7:00pm By Vice President Larry (W1AST)———————

President Report:

• The new Trustee of the WB1Z callsign is Todd, N1GNX. Dave (WM1B) is Trustee for W1NY.
• Status of new club QSL card – Larry (W1AST) will be working on a new design that will have both WB1Z and W1NY call signs on it.
• The new ZeroBeat Editor is John N1JIE.

Vice President Report:

• Nothing to report.

Secretary Report:

• Last months BOD minutes for approval: Motion: √ 2^nd: √ Carried: Yes
• MTARA has invited us to their Holiday Party which will be held on December 2^nd, price is $20 each and it will be held at the Castle of Knights in Chicopee from 1pm to 5pm. Announcement will be made on our Facebook page and Web site.

Treasurers Report:

– September Statement: (Please see below)

– Juergen (NV1Q) will be resetting the password on our PayPal account for himself and Harold.

Program Director Report:

• Nov, ARRL Section Manager, Ray, KB1LRL
• Dec, Holiday Party
• Jan, Antenna Analysis, Najm, AB1ZA

At Large Report:

• Nothing to report.

HCRA Financial Statement September 2018

Beginning Balance: $6728.95

Ending Balance $7489.73

Income:

Dues $455.00

Donation $39.78

Table $10.00

Donuts $29.50

Wear $236.00

Raffle $80.00

———–

$810.78

Expense:

Donuts $50.00

————–

$50.00

Membership Report:

– As of this meeting, 46 regular, 10 prospects, and 4 life members. Non-renewals so far is 32. A postcard

will be sent out to non-renewals and prospects.

– Ted (K3FEC) will make a phone call to perspective new members and invite them to our next meeting.

– John (K1VOI) will update our member list on the web site this month.

Technical Director:

– Antenna Analyzer update is that for a few dollars, it can also be a power meter and Signal generator.

– The boards are on order and Bob (K1YO) will write up an article for ZeroBeat describing all the details.

Zero Beat Editor:

– Welcome aboard John (N1JIE).

– John will be sending out a ZeroBeat mini in a few weeks.

– With the help of Ted (K3FEC), John will be looking into the availability of past ZeroBeat issues on our

Web site.

WebMaster

– Ted (K3FEC) has volunteered to prepare the HCRA wear changes and create a page for the Outgoing

QSL Buro service along with help from Paul (NF1G).

– Ted will also add BOD information and pictures on our Contacts page.

Old Business

New Business

Next Board of Director’s meeting will be on 24-October-2018 at 7pm.

Our next club meeting is 02-November-2018.

——————————— Meeting Closed at 8:45pm ———————

HCRA Board of Directors meeting 05-Sep-2018

Attendees:

President – WM1B (Dave)

Vice President – W1AST (Larry)

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Zero Beat Ed. – Open

Membership – K1VOI (John)

Program Dir. – Najm (AB1ZA)

At Large – Ron (AB1ZJ)

Absent:

Technical Dir – K1YO (Bob)

——————————— Meeting Open at 7:00pm ———————

President Report:

• Dave (WM1B) is still looking into QSL card designs and will have the W1NY reassigned to a Board member.
• Paul (NF1G) will talk about a proposal as to how the club could sponsor a “pooling” procedure for member’s Outgoing QSL cards through the ARRL’s Outgoing QSL Service at the September meeting.
• Field Day went very well this year. Thanks to Bob (K1YO) and Larry (W1AST). Next year, plan earlier. The sub teams were critical this year.
• Reassignment of Trustee from WB1Z was discussed and the need for another Club Call in addition to W1NY was questioned. Dave (WM1B) will discuss with former BOD members and get their input. If the need is felt, a Trustee will be selected from the Board. The current Trustee would like to be removed as Trustee.
• We still need a Zero Beat Editor. The job is not difficult if we keep it simple.
• Ted (K3FEC) is now the Web Master for our Web site.
• Suggest we send out a post card to past-due members as a reminder to renew in mid-September.
• John (K1VOI) will be handling all incoming QSL cards
• A thank-you letter was received from Holyoke Hospital for our donation to use the conference room. The letter will be posted on our Web site.

Vice President Report:

• When a new person comes to our meetings, we, the BOD must make an effort to make that person feel welcome and begin to answer any questions they may have.
• What will we do about this years Holiday Party. Harold (N1FTP) will bring information as to what MTARA will be doing.

Secretary Report:

• Last months BOD minutes for approval: Motion: √ 2^nd: √ Carried: Yes
• Both our 990-N (IRS 501C Tax Exempt Status) and our Annual Report have been sent out.

Treasurers Report:

– June-August Statement: (Please see below)

– Juergen (NV1Q) is looking into the removal of Jeff’s name from the PayPal our Bank account

Program Director Report:

• Sep, Najm (AB1ZA) Software defined radio using GNU radio
• Oct, DX Engineering
• Nov, ARRL Section Manager, Ray, KB1LRL

At Large Report:

• Nothing to report.

HCRA Financial Statement June-August 2018

Beginning Balance: $8,693.89

Ending Balance $6,728.95

Income:

ICOM rebate $100.00

Dues $20.00

Donation $23.97

Table $10.00

Donuts $29.50

Wear $267.00

——————————–

Total:  $450.47

Expense:

Web Hosting $334.80

Boxboro Ad $125.00

Raffle Tickets $38.00

Wear $535.00

Field Day $718.86

Agawam P & R $300.00

Holyoke Hospital $300.00

Stamps $10.00

HCRA Mic Postage $3.75

Donuts $50.00

——————————

Total:  $2,415.41

Expenses for Field Day 2018:

2 X uBITX radio kit $238.00   (May Statement)

K1YO                      $500.59

W1AST                   $109.28

NV1Q                     $9.99

W1LGU                  $23.97    (Donation)

—————————–

Total:  $932.89

Membership Report:

– Nothing more to add.

Technical Director:

– Not present

Zero Beat Editor:

– (Open)

Old Business

New Business

– After reviewing some newsletters from other hamradio clubs, other clubs are doing a lot more

for their membership and community. In future meetings there will be discussions on what we

add to our roster. Dave (Wm1B) indicated that we need to do more to become visible to the

community. He is looking for suggestions.

Open Floor Discussion: (GOO – Good of the Order)

Next Board of Director’s meeting will be on 03-October-2018.

Our next club meeting is 05-October-2018.

——————————— Meeting Closed at 8:45pm ———————

HCRA Board of Directors meeting 13-Jun-2018

Attendees:

President – WM1B (Dave)

Vice President – W1AST (Larry)

Secretary – N1FTP (Harold)

Technical Dir – K1YO (Bob)

Program Dir. – Najm (AB1ZA)

At Large – Ron (AB1ZJ)

Absent

Treasurer – NV1Q (Juergen)

Zero Beat Ed. – Open

Membership – K1VOI (John)

Guest:

Paul – NF1G

——————————— Meeting Open at 7:00pm ———————

President Report:

• Dave is still looking into QSL card designs and will have the W1NY reassigned to himself.
• Introduced Paul (NF1G) to the group who talked about: An original idea proposed by member Nick Maslon (K1NZ). Paul had put together a proposal as to how the club could sponsor a “pooling” procedure for member’s Outgoing QSL cards through the ARRL’s Outgoing QSL Service. Paul will bring full details to the membership at the September meeting.

         There was a motion to the approve the proposal: Motion: √ 2^nd: √ Carried: Yes

Vice President Report:

• A motion was made to release the HCRA 10 meter net and assumed Monday night slot to Dan, K1VWQ.

         Motion: √ 2^nd: √ Carried: Yes

Secretary Report:

• Last months BOD minutes for approval: Motion: √ 2^nd: √ Carried: Yes

Treasurers Report:

       – End of May Statement: (Please see below)

Program Director Report:

• Jun, Field Day
• Sep, John Ellsworth, Vintage Radio Museum
• Oct, DX Engineering
• Nov, ARRL Section Manager, Ray, KB1LRL

At Large Report:

• Nothing to report.

HCRA Financial Statement May 2018

Beginning Balance: $9,936.29

Ending Balance $8,693.89

Income:

Dues $66.30

Table $ 6.00

Donuts $23.25

KK1W $50.00 (630m Challenge)

———–

$145.55

Expense:

uBitX Radio Kit $ 119.00

uBitX Radio Kit $ 119.00

IC-7300 $1.099.95

Donuts $ 50.00

————–

$1,387.95

Membership Report:

– John, K1VOI and the Board are working on ways to tighten membership enrollment as well as expiration times and cross-checks of the membership database.

– John and Dave will also be working on a redesign of the membership renewal form. Upon completion, Najm will receive the information of what the membership likes and are interested in so he can coordinate new topics and guests with what he has observed from the membership.

Technical Director:

– All is going very well for Field Day. Bob and Larry have done an exemplary job in coordinating  everything there is involved in Field Day. Weather and propagation is what is left for a great  Field Day.

Zero Beat Editor:

– (Open)

Old Business

– The Board is looking into individual job descriptions to further each ones responsibilities and enhance the positions in bringing in and welcoming new members. To broaden the scope and widen perspectives in order to keep the Association in good standing for future growth and knowledge.

A 2^nd draft has been presented at the meeting. More discussions will be made at future meetings.

New Business

– A motion was made and accepted to remove the Facebook page that we are not using.

Specifically, the Read-Only HCRA Facebook page. Only approved individuals to our Facebook

page will be able to post and add comments.

Motion: √ 2^nd: √ Carried: Yes

Next Board of Director’s meeting will be on 29-August-2018.

Our next club meeting is 07-September-2018.

——————————— Meeting Closed at 8:30pm ———————

HCRA Board of Directors meeting 23-May-2018
Attendees:
President – WM1B (Dave)
Vice President – OPEN
Secretary – N1FTP (Harold)
Treasurer – NV1Q (Juergen)
Tech. Dir – K1YO (Bob)
Program Dir. – W1AST (Larry)

Absent:
Zero Beat Ed. – W1MOW (Gary)
At Large – KB1RXO (Karl)
Membership – K1VOI (John)

——————————— Meeting Open at 7:00pm ———————
President Report:
– Donation checks should be sent to both Holyoke Hospital and Agawam Parks Rec. both will receive a check for $300 for allowing us to use their facilities.
– Dave will be looking into diferent pictures for the W1NY/WB1Z QSL card.
– The IC7300 has been ordered and Dave will start the raffle ticket printing.

Vice President Report:
– OPEN

Secretary Report:
– Last months BOD minutes for approval: Motion: √ 2nd: √ Carried: Yes

Treasurers Report:
– End of March Statement: (Please see below)

Program Director Report:
– Jun, Field Day
– Sep, Open
– Oct, DX Engineering
– Nov, ARRL Secton Manager, Ray, KB1LRL

At Large Report:
– Nothing to report.

Membership Report:
– John, K1VOI and the Board are working on ways to tighten membership enrollment as well as expiration times and cross-checks of the membership database.
– Currently we have 65 paid members, 6 families, 4 Life members and 15 prospects.

HCRA Financial Statement April 2018

Beginning Balance: $10,080.21
Ending Balance: $9,936.29

Income:
Dues                                          $157.00
Table Book Action                      $65.00
Donuts                                        $43.75
Penny Arcade Class Acton         $2.34
Total    $268.13
Expenses
Membership kit                            $142.05
P.O.Box                                        $120.00
630m prizes                                 $100.00 ($50.00)
Donuts                                         $50.00
Total   $413.05

Technical Director:
– All is going very well for Field Day. Bob could use some more ARRL hand-outs, Al (KB1XG) will be using solar power, Dave (WM1B) has a Dell with N1MM on it that we can use, and Bob will be purchasing some extension cords, power strips, and antenna switches.

Zero Beat Editor:
– Nothing to report.

Old Business
– Elections: The candidates are as follows:

President Dave WM1B                                       Technical Director Bob K1YO
Vice President Larry W1AST                              Membership John K1VOI
Secretary Harold N1FTP                                    Program Director Najm AB1ZA
Treasurer Juergen NV1Q                                   At Large Ron AB1ZJ
Zero Beat Gary W1MOW (Name Withdrawn)

New Business
– The Board is looking into individual job descriptions to further each ones responsibilities and enhance the positions in bringing in and welcoming new members. To broaden the scope and widen perspectives in order to keep the Association in good standing for future growth and knowledge.

A 2nd draft has been presented at the meeting. More discussions will be made at future
meetings.

Open Floor Discussion: (GOO – Good of the Order)

Larry will be filling in for Dave who will not be present at our next meeting.

Next Board of Director’s meeting will be 13-June-2018.
Our next club meeting is 07-September-2018.
——————————— Meeting Closed at 8:40pm ———————

HCRA Board of Directors meeting 18-April-2018
Attendees:
President – WM1B (Dave)
Vice President – OPEN
Secretary – N1FTP (Harold)
Treasurer – NV1Q (Juergen)
Tech. Dir – K1YO (Bob)
Program Dir. – W1AST (Larry)
Membership – K1VOI (John)

Absent:
Zero Beat Ed. – W1MOW (Gary)
At Large – KB1RXO (Karl)

——————————— Meeting Open at 7:10pm ———————
President Report:
• New keys are needed for the Field Day trailer, Bob will procure. BOB, K1YO to obtain
• NEQP is May 5 and 6. Will talk this up again and the new rules at Friday’s meeting.
• Progress has been made to fulfill elected positions. These include Vice President, Program Director, and Member at large. Names will be placed on the ballot.

Vice President Report:
• OPEN

Secretary Report:
• Nothing to report.

Treasurers Report:
– End of March Statement: (Please see below)

Program Director Report:
• May, ARRL, QST editor, Steve Ford, will talk about Ham radio and Solar Activity…
• Jun, Field Day
• Sep, Open
• Oct, DX Engineering
• Nov, ARRL Section Manager, Ray, KB1LRL

At Large Report:
• Nothing to report.

Membership Report:
– John, K1VOI and the Board are working on ways to tighten membership enrollment as well as expiration times and cross-checks of the membership database.
– Currently we have 67 paid members, 6 families, and 12 prospects.

Technical Director:
• For Field Day, Bob reported that there is an urgent need for help in obtaining equipment (radios, generators), a GOTA station, trailer transport, an alternate power station, activities for youths, and the need for a greeting table.
• Additional help is needed for tear down, band captains, operators, and equipment pre-test.

Zero Beat Editor:
• Nothing to report.

Old Business Postponed to MAY meeting

New Business
– The Board is looking into individual job descriptions to further each ones responsibilities and enhance the positions in bringing in and welcoming new members. To broaden the scope and widen perspectives in order to keep the Association in good standing for future growth and knowledge.
A First draft of Job descriptions was distributed for individuals to review and submit comments. A 2nd draft will be presented at the next mwwting.

Open Floor Discussion: (GOO – Good of the Order)
– For our next meeting, some topics of discussion will be:
o Field day results and issues
o More on job descriptions
o New positions
o Elections
o Improvements

Next Board of Director’s meeting will be on 23-May-2018.

——————————— Meeting Closed at 9:00pm ———————

HCRA Board of Directors meeting 29-Mar-2018

Attendees:

President – WM1B (Dave)

Vice President – OPEN

Secretary – N1FTP (Harold)

Tech. Dir – K1YO (Bob)

Program Dir. – W1AST (Larry)

Membership – K1VOI (John)

Absent:

Treasurer – NV1Q (Juergen)

Zero Beat Ed. – W1MOW (Gary)

At Large – KB1RXO (Karl)

——————————— Meeting Open at 7:00pm ———————

President Report:

• For NEQP, (New England QSO Party), the Hampden County rules and award Plaque will change to “Low Power” to make it more attainable for others.
• At our next meeting, we will ask the membership for a volunteer to be the HCRA QSL Manager.
• The Post Office box issue has been resolved by WM1B and N1FTP going to the Agawam Post Office to renew, make document changes, and receive new keys. The PO Box number remains the same.

Vice President Report:

• OPEN

Secretary Report:

• Approval of previous Board of Director’s meeting minutes. Motion: K1YO, 2^nd: K1VOI, Approved: YES
• Fifty more copies of the membership welcome package have been made and given to WM1B for distribution.

Treasurers Report:

• The Treasurers report is available on request.

Program Director Report:

• Apr, Show & Tell
• May, ARRL representative
• Jun, Field Day
• Sep, Open
• Oct, DX Engineering
• Nov, ARRL Section Manager, Ray, KB1LRL

At Large Report:

• Nothing to report.

Membership Report:

• 77members so far for 2018 John will put a reminder in Zero Beat for membership renewals.

Technical Director:

• K1YO informed the BOD that the classes are ready and that he will present the class information at the next member meeting. The classes will be for 2-3 people at a time.
• K1YO has also received a request for help from N1TA.
• An article on RFI tracking was found and will be mentioned at the next member meeting as well.

Zero Beat Editor:

• Nothing to report.

Old Business:

– K1VOI is working on W1NY/WB1Z qsl cards. The design has already been chosen.

New Business:

• Work is being done on Membership dues vs payment tracking. Membership dues needs to be reconciled with the Treasurer.
• An offer will be made to the membership that if they did not pay their 2018 dues by now and they do at the time of the meeting, they will be good until the end of 2019. Do we need to change when dues are paid to coincide with our Fiscal Calendar as well?
• More representation is needed at the VE sessions. Hand out welcome pamphlets, help with membership forms, determine interests, offer to bring or meet at the next meeting.
• The Rookie Round-up is coming and the rules have changed quite a bit to encourage more rookie operators. Bring changes to member meeting and offer help and guidance to potential participants.
• Greenfield College is offering extended indepth training for the Technicians Class License. WM1B and K1YO are looking into local sites for a Tech Class cram session.
• WM1B made a very useful “Calendar of Events” document for the BOD to keep track of financial obligations, tax times, insurance renewals, etc.

Open Floor Discussion: (GOO – Good of the Order)

• Field Day 2018 if fast approaching.
• K1YO has made an extensive list of what he needs to have done:
• Need help with the site/equipment setup on Friday June 22.
• Need help for the tear-down on June 24.
• Band captains for each station established are needed… list to follow when it is determined how many stations we will operate this year.
• Assistance is needed for the pre-FD equipment testing in early June. Antenna hardware checks, testing the cable runs, and filter/splitter testing.
• Food preparation will be handled my Mr and Mrs W1AST.
• Publicity/Public Relations help is needed.
• Transportation of the club equipment trailer to/from storage on Friday and Sunday.
• Station operators and loggers needed during the actual event.
• Odds and ends like small quiet generators and loaner equipment will likely be needed again.

  All this will be brought up at the next members meeting.

– W1AST has made a great Field Day Proposal for those that help out at the Field Day event. It is the purchase of a uBitz transceiver kit that will be raffled off to only those that help out during the field day event. Details will be brought to the next member meeting. A motion was made and approved for the purchase of the uBitz transceiver. Motion: K1YO, 2^nd: K1VOI, Approved: YES.

Next Board of Director’s meeting will be on 19-April-2018.

——————————— Meeting Closed at 9:00pm ———————

HCRA Board of Directors meeting 22-Feb-2018

Attendees:

President – WM1B (Dave)

Vice President – OPEN

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Tech. Dir – K1YO (Bob)

Program Dir. – W1AST (Larry)

Membership – K1VOI (John)

Absent:

Zero Beat Ed. – W1MOW (Gary)

At Large – KB1RXO (Karl)

——————————— Meeting Open at 7:00pm ———————

President Report:

• Find ways to get out into the community to promote ham radio as well as HCRA.
• Discussed the importance of a “Get On The Air” station at field day to get interested people on the air. Maybe setup another local repeater group to communicate with. Would benefit both clubs. Make it a part of the visitor station.

Vice President Report:

• OPEN

Secretary Report:

• Approval of previous Board of Director’s meeting minutes. Harold suggested changing the wording from “additional Director Positions” to “additional Liaison position’s”. Approved and accepted.
• Raffle tickets sales are at 90 and it looks like we will meet our quota and be able to have the raffle at the MTARA flea.
• A table has been reserved at the MTARA flea. Harold will bring our banner and setup shop.

Treasurers Report:

• The Treasurers report is available on request.

Program Director Report

• March, John Ellsworth, Vintage Radio Museum in CT.
• April, Show & Tell
• May, Steve Ford (WB8IMY) from ARRL
• June, DX engineering and Elections

At Large Report:

• Nothing to report.

Membership Report:

• 68 members so far for 2018 (54 members in total, 8 prospects, 2 family, and 4 lifetime members). John will put a reminder in Zero Beat for membership renewals.

Technical Director:

• Bob has made some outstanding progress on his technical projects for select club members. He has completed his first overall tests and is very satisfied with the results. More to do and more to follow.
• Bob has also formulated a list of committees that are needed for a successful Field Day. This will be discussed at our next member’s meeting.

Zero Beat Editor:

• Nothing to report.

Old Business:

• A reminder that each director needs to write down what they think their job descriptions are. So far, descriptions have come in from the Technical Director and Secretary.

New Business:

• The Vice President position is still open.
• Juergen will order the Yaesu FT-891 and ATAS-120A as the raffle prize for the MTARA flea.
• Access to our trailer is needed to retrieve the HCRA advertisement board for display at the flea. Bob, K1YO will be handling this.

Open Floor Discussion: (GOO – Good of the Order)

• Who will be responsible for sending out QSL’s to operators that contacted W1NY and/or WB1Z? John will work on designing and purchasing QSL cards.

Next Board of Director’s meeting will be on 22-March-2018 with a backup date of 29-March-2018.

——————————— Meeting Closed at 7:40pm ———————

HCRA Board of Directors meeting 21-Dec-2017

Attendees:

President – WM1B (Dave)

Vise President – OPEN

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Tech. Dir – K1YO (Bob)

Program Dir. – W1AST (Larry)

Zero Beat Ed. – W1MOW (Gary)

Membership – K1VOI (John)

At Large – KB1RXO (Karl)

——————————— Meeting Open at 7:04pm ———————

President Report:

• Dave reiterated that we need volunteers for an “Elmer’s List” where new ham’s as well as current, can talk to, ask advise on, make visits to stations during contests, help with Rookie Roundup, use of Elmer’s equipment? Antenna raising/tear down/maintenance group.
• Also mentioned was that he will not be here for the Jan, Feb, March meetings and that the Program Director and Secretary will be the hosts for those months.
• Dave also asked if anyone was interested in going to the ARRL cabinet meeting in Jan. Karl and Jeff (NT1K) volunteered to go.

Vice President Report:

• OPEN

Secretary Report:

• 60 members from both clubs attended the Holiday party. A good time was had by all.
• Raffle tickets sales is slow with only 62 tickets sold so far.
• Has been in contact with the people at DX Eng. for the upcoming meeting. Catalogs have arrived and we are still working out some issues with internet connectivity.

Treasurers Report:

• The Treasurers report is available on request.

Program Director Report

• Jan, guest speaker via Skype, K3LR contesing station.
• Feb, Vintage Radio Museum, CT
• Apr, Show & Tell
• May, Lightning protection
• Jun, Field day and Elections

At Large Report:

• Nothing to report.

Membership Report:

• 43 members so far for 2018 (56 members in total, 8 prospects, 1 family, and 4 lifetime members). John will put a reminder in Zero Beat for membership renewals.

Technical Director:

• Bob is looking into Webinar’s, Skype, Google Hangouts and other possibilities for discussing Technical issues, slide show presentations, videos… more to follow. Bob will also talk to Doug from the IT department to find out if more bandwidth is available in the Conference Room.

Zero Beat Editor:

• Nothing to report.

Old Business:

• Old business items were discussed during the round table discussions by each director.
• A reminder that each director needs to write down what they think their job descriptions are.

New Business:

• The Vice President position is still open.
• Harold will host the January meeting.
• Larry will host both the February and March meetings.
• Definitions of Membership. John has completed the definitions and is in the final stage of approval.
• Liason Positions. Dave is looking at creating some addition liason positions such as Dir of Contesting, Dir of Elmer’s, and possibly Dir of Field Day. More to follow.

Open Floor Discussion: (GOO – Good of the Order)

• Who will be responsible for sending out QSL’s to operators that contacted W1NY and/or WB1Z? John will work on designing and purchasing QSL cards.
• Juergen asked who will handle the Club log certificates. He will make some inquiries.

——————————— Meeting Closed at 8:45pm ———————

HCRA Board of Directors meeting 26-October-2017

Attendees:

President – WM1B (Dave)

Vise President – OPEN

Secretary – N1FTP (Harold)

Treasurer – NV1Q (Juergen)

Tech. Dir – K1YO (Bob)

Zero Beat Ed. – WA1MOW (Gary)

Membership – K1VOI (John)

At Large – KB1RXO (Karl)

Absent: Program Dir. – W1AST (Larry)

——————————— Meeting Open at 6:56pm ———————

President Report:

• A Tech Class is being formulated. A location has been firmed up and a support/trainer is being worked on. More to follow.
• Volunteers are needed for an “Elmer’s List” where new ham’s as well as current, can talk to, ask advise on, make visits to stations during contests, help with Rookie Roundup, use of Elmer’s equipment? Antenna raising/tear down/maintenance group.

Vice President Report:

• OPEN

Secretary Report:

• Holiday ticket sales is slow but should catch up quickly at the next meeting.
• Raffle tickets sales is also slow. It usually picks up just before and after the Holidays.
• For sale are HCRA Polo shirts, patches, badges, and tumblers.

Treasurers Report:

• The Treasurers report is available on request.

Program Director Report

• Nov 3^rd, SWLing and Dxing (N1FTP)
• Dec, 4^th, Holiday Party
• Jan 5^th, guest speaker via Skype from DX Engineering.
• Apr, “Show & Tell”

At Large Report:

• Still working on easy ways to drive in and remove Field Day antenna guy support stakes.

Membership Report:

• 45 members so far for 2018

Technical Director:

• Working on getting small groups of members to participate in building small projects perhaps in a lab environment. More to follow.

Zero Beat Editor:

• The first Mini-Zero Beat was published.
• Zero Beat will now be published every other (odd) month starting in September. For the other (even) months, a flier will be published with upcoming announcements and meetings.

Old Business:

• The tumblers look great and are given to presenters and can be purchased by the membership.
• A discussion of whether or not a $25 gas card should be offered to those presenters that travel quite a distance and are not presenting for the purpose of selling for profit. A motion was made and approved. In Favor-8, Apposed-0.
• Support for Scouting/HCRA – on hold
• Facebook host, web site – on hold, bring up at next meeting.
• Raffle tickets, if an individual purchases 10 tickets for themselves, they get the 11^th one free.
• Holiday tickets have arrived and are being sold at VE sessions and at both club meetings.

New Business:

• The Vice President position is still open. While Dave is in Florida, each BOD member will be given a month to open the meeting and present the presenter.
• Each BOD member has been assigned the task of writing down their job descriptions/responsibilities.
• Definitions of memberships has been created and is in the process of being reviewed by the BOD.
• The Secretary will count and plot attendance of all membership meetings for trend analysis.
• How do we increase membership? Survey Monkey? Welcoming committee? More to follow.
• Juergen will be cleaning up and archiving items on our Web site.

Open Floor Discussion: (GOO – Good of the Order)

• BOD frequency of meetings will be on the 3^rd Thursday of every even month. (Aug, Oct, Dec, Feb, Apr, Jun). The BOD will determine if additional meetings are required on a needed basis. Meeting will be held at the Ihop in West Springfield. Dinner at 6pm, meeting at 7pm.

——————————— Meeting Closed at 8:39pm ———————