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  • Board Meeting Minutes 6/11/2013

    HCRA Board of Directors Meeting
    June 11th, 2013

     

    OFFICER REPORTS

    Vice President – KB1NWH
    Report  – Nothing major to report. Database results for June show 76 regular, 20 family and 15 prospects.
    Treasurer – AA1YW
    Current financial report – $5980.57
    Secretary – N1MFL
    Current secretary report – Mail is up to date. Dave questioned the process for handling membership info as it is spread across four people at the moment. This is an important task but was tabled until August as we’re not producing any mailings for the next few months.

    DIRECTOR REPORTS

    Technical – W1MSW & K1YO
    Current report – W1MSW and welcome aboard Bob/K1YO – The board welcomed Bob and is looking forward to his expertise in this position!
    Zero Beat, N1FJ
    Cutoff date for September Zero Beat – August 28th
    Membership – N1KXR
    Report – One new member this month. Rich informed us of his conversation with Larry/WB1DBY about the HCRA clothing program. The program is live on the web and an email has been sent to Larry defining how we would like the program managed.
    At Large – W1MJB & Kx1x
    Report – W1MJB. Thanks Marty for your years of service to HCRA and hello to John in your new position.
    Program – Kx1x & W1MSW
    Report – Kx1x and welcome to W1MSW in your new position
    September – Tom/K1KI, ARRL Diamond Anniversary
    October – John/N1OLO from Hamsource
    November – Open
    December – .Holiday party, December 8th
    – Matt reported there has been no response to the HCRA Ham Radio Film Festival suggestion proposed a month or so ago. All board members are asked to keep an eye open for interesting meeting subjects or presentations.

    OLD BUSINESS   
    Paypal membership renewal, is it ready for prime time? – NT1K, AA1YW
    All board members were satisfied with the renewal process. Dave/AA1YW is not aware of how to retrieve the information and funds from Paypal. Jim will schedule a get together with Dave and Jeff to define the process.
         Foxhunting status – N1KXR – Rich will be unable to follow up with foxhunting for a few months but informed us Larry/WB1DBY will be helping him get a hunt or two done this summer.

    NEW BUSINESS
        Four WRTC station packages were purchased at a cost of $1250 each. Decisions need to be made on what we want to    keep and how we want to sell off the balance of the equipment. A spreadsheet has been attached with details of the purchase. – KK1W – Discussion was focused on what equipment we want to hold on to for Field Day and how to handle the balance of the ‘stuff’. All members present were polled for suggestions. Dave/AA1YW and Jim/KK1W will work together to create a program based on the board’s input.
    Donation from Rob/N1NTE coming for $100. This should have been received and a thank you letter needs to be written – N1MFL – been received, Dave/N1MFL will write a thank you letter.
    Field Day – estimated expenses to date and 2013 thumbnail planning report – KB1NWH and W1MSW – Planning, band captains and housing were reviewed. Everything seems to be on track for a great Field Day once again. Set up is planned to start at 9:00 AM on the 21st.
    QSL Cards – do we need to order new ones for W1NY and WB1Z and what do we do with the ones we’ve received – tabled until next meeting.
    Procedure for handling membership data between all concerned parties – tabled until the August meeting.

    2012/2013 Board Meeting Dates

    Board Meeting/Picnic at KK1W’s – August 18th.
    September 10th
    November 5th
    January 7th
    March 11th
    May 6th
    June 10th

    Respectfully submitted by Dave Scarpa/N1MFL

  • Board Meeting Minutes 05/07/2013

    HCRA Board of Directors Meeting
    May 7th, 2013

     Location: West Springfield, MA
    Time: 7:30 PM
    Present: KK1W, KB1NWH, AA1YW, N1MFL, W1MSW, N1FJ, W1MJB, Kx1x

    OFFICER REPORTS

    Vice President – KB1NWH
    Report – Database is up to date.
    Treasurer – AA1YW
    Current financial report – $7796.67
    Secretary – N1MFL
    Current secretary report – No mail, everything is up to date

    DIRECTOR REPORTS

    Technical – W1MSW
    Current report – working with AB1RS. possible other jobs according to Ed.
    Zero Beat, N1FJ
    Cutoff date for June Zero Beat – May 30th
    Membership – N1KXR – Not Present
    Membership Report did the info from the April VE session applications get to Ed for inclusion in the db?
    Foxhunting 2013 – status please? – See separate email from Rich for his comments
    At Large – W1MJB
    Report – No report
    Program – Kx1x
    May – Bill/W1GTT recap – Good meeting, subject seems to have resonated with the membership
    June – Field Day Meeting or ???- added an ‘inside’  tailgate party. Jeff and Frandy will handle notifying the membership.
    September – Tom/K1KI, ARRL Diamond Anniversary
    October – John/N1OLO from Hamsource
    November – Open – Frandy will talk with K1VR about a November meeting, or perhaps in 2014.
    OLD BUSINESS   
         We need to give out the DD cards for the 10 meter contest to Juergen/AB1SU and Larry/WB1DBY – W1MSW – Matt will follow up and mail them to the winners.
    Polling the members at the meeting it was decided to use the webpage as a center for FD activity – KK1W – Facebook will be the spot to post fd stuff, use the website as info announcements.
         Review June election slate – Tech position still open as of this meeting.

    NEW BUSINESS
        Field Day. New location and planning. Refund received from Dufresne Park – KB1NWH, W1MSW
    WRTC 2014. Support and equipment purchase – KK1W – HCRA would entertain up to six packages for purchase.
    Paypal membership is ready to test – KK1W, NT1K – Two people have used it so far with good results (W1MJB, KK1W). Ed/KB1NWH will run a report to see how many donations were received via renewals. Jeff will work with Dave/AA1YW to get him the Paypal sales information.
    Should we separate the duties of editor and publisher’ (similar to YCCC structure)? – KK1W – Jeff volunteered and was appointed as webmaster. He will handle most of the distribution of ZB. Frandy will still take care of the USPS issues for the time being.
    Suggestion about using online webinars or videos as a meeting subject – W1MJB – Matt will look into the idea for a meeting in 2014
    Donation from Rob/N1NTE coming for $100.

    2012/2013 Board Meeting Dates
    June 11th

    Respectfully submitted by Dave Scarpa/N1MFL

  • Board Meeting Minutes 11/13/2012

    HCRA Board of Directors Meeting
    November 13th, 2012

     Location: West Springfield, MA
    Time: 7:00 PM
    Present: KK1W, KB1NWH, N1MFL, AA1YW, N1FJ, N1KXR, W1MJB, Kx1x

    OFFICER REPORTS

    Vice President – KB1NWH
    KX3 Raffle Progress – Trailer is registered for 2013, registration and sticker given to Kx1x to put on trailer.
    KX3 raffle sales: Sep 35, Oct 11, Nov 14, Handout 7 for a total 67 sold to date.

    Treasurer – AA1YW
    Current financial report – $5923.05

    Secretary – N1MFL
    Current count of members by regular/family/life/prospect.
    Regular 71, Family 12, Life 3, Prospects 2

     

    DIRECTOR REPORTS

    Technical – W1MSW – not present
    Technical Report – separate report submitted via the yahoo group and reviewed.
    Marty is available for helping out with antenna installations.

    Zero Beat, N1FJ
    Cutoff date for December Zero Beat – November 23rd, publication on Nov 27th.

    Membership – N1KXR
    Membership Report – VE session is going well.
    Rich would be willing to do a cash only 50/50 raffle at club meetings. – confirmed!
    NEARfest has free tables for clubs including 3 free admissions. We should look into this for 2013

     At Large – W1MJB
    Holiday Party Report – Sold 37 tickets, 35 are paid to date. Total sales are 54 including MTARA.
    No at large report (no activity)

    Program – Kx1x
    December – Holiday Party
    January  – Open
    February – Open
    March – Show & Tell
    April – Jim will work on a speaker for this date.
    May – Emcomm trailer demo.
    June – Field Day Meeting

    OLD BUSINESS   
         2013 Technician Class schedule  – Has a date been decided  with Bob from HMC and Marcel from SPHS to coordinate with their training needs. (Kx1x) – in progress

    NEW BUSINESS
        Field Day planning: location, coordinator/captain, do we reserve DuFresne Park, other ideas? (KK1W)
    Much discussion. There will be an additional FD planning meeting between now and the end of the year.
    Should we look at other styles for meetings (web presentations, webinars).
    All agreed it is a good idea, the difficulty will be finding presenters for the medium.
    Best practices to handle photos on our web site. – discussed not linking photos to other sites and the reasons why.
    Name badges – Rich volunteered to handle name badges. Contact info for the Engravers Touch was forwarded to him.
    Club Clothing (HCRAwear) – Rich also volunteered to look into reviving the line.

    2012/2013 Board Meeting Dates

    January 8th – Kx1x will be on vacation
    March 5th
    May 7th
    June 11th

    Respectfully submitted by Dave Scarpa/N1MFL

  • Board Meeting Minutes January 8, 2013

    January 8, 2013 HCRA Board Meeting Minutes
    [In the future, HCRA Board Meeting Minutes will be posted on hcra.org/wordpress/ and will not be published in Zero Beat]
    The meeting was called to order at 7:05 PM by the President (Jim, KK1W). Absent: Kx1x.
    VP Report (Ed, KB1NWH)
    Raffle update: 120 tickets left. Drawing will be March 2nd drawing at the MTARA Hamfest. Ed and Dan, KB1VWQ installed a
    dipole at Bob Lafleur’s house (NQ1C).
    Treasurer’s Report (Dave, AA1YW)
    Balance $ 5804.69
    Membership (Rich, N1KXR)
    74 Regular Members
    Technical (Matt, W1MSW)
    10 Meter contest Results: 2 Gift Cards given, one for high score and one for most improved.
    Zero Beat (Frandy, N1FJ)
    Zero Beat deadline is Jan 25th. Articles needed!
    At Large (Marty, W1MJB)
    Holiday Party results: 74 members and guests attending.
    Programs (John, Kx1x) (not present)
    License class discussions. February meeting: assembly of tape measure VHF beam kits (Jeff and Rich). March meeting: Show
    and Tell (Matt and Frandy)
    New Business (Jeff, NT1K)
    Jeff has come up with a way to handle handling new memberships and renewals on line, using PayPal for payment. Voted to
    implement.
    Dufresne Park in Granby will be reserved again for Field Day 2013. Jim gave a report on the New England Division Cabinet
    Meeting. Next HCRA Board meeting is March 5th.

  • Board Meeting Minutes 08/26/2012

    HCRA Meeting Minutes 8-26-2012
    Officer Reports
    Vice President – KB1NWH not present due to illness
    Report – KY1T Camper has been cleaned.Field Day worked out well in it. It also doubled
    as a shelter during times of inclement weather.
    Treasurer’s Report – AA1YW
    Current Financial report – (To include Dufresne Park refund and all incomes/expenditures to date)
    $6017.81
    Field Day Net costs 2012 – $856 Park Rental and Food
    $1392 Trailer purchase and Equipment (Triplexers)
    There was some discussion on covering Field Day food costs
    Secretary Report – N1MFL
    Secretary was not present, ill. June minutes submitted in his absence
    The topic was raised to publish the meeting minutes on the website and it was approved.
    Technical Report – W1MSW
    Field Day Raffle Result – $130 profit
    W1MSW will be helping Doug Henderson set up his K3
    Zero Beat Update – N1FJ has content for September Zero Beat, cutoff date for September ZB is Aug 30th.
    Matt offered to provide a Field Day report in the Sept issue
    Membership report – K1KXR – Not Present
    Current Member Count – 88
    At Large – W1MJB Nothing to report
    Program report – KX1X
    September – Khrystyne Keane/K1SFA – had to drop because of family commitments.
    October – Tom Homewood/W1TO – RTTY and RTTY contesting.
    November Auction – none this year because of location change – still under consideration for 2013.
    December – Holiday Party
    January – ???
    Guest report – NT1K
    Report on new web site – Jeff spent time with us reviewing progress on the new website and some quick instructions on
    how to use it to post articles. We still have a lot to learn to take full advantage of this new tool. Everyone congratulated
    Jeff on a job well done and we’re looking forward to additional future enhancements.
    Old Business
    Progress of joint holiday party? – (KK1W) – on schedule, Jim will coordinate with MTARA going forward.
    Choose the next long term raffle prize, start date, coordinator? – KX3, 250 tickets, $10 each, start in September.
    New Business
    How should member count be reported – (KK1W) – all agreed it should stay the same. Should we letter the trailer(s)? –
    no conclusion at this time – tabled until next meeting. Hospital Donation, when and how much? – $250/year to be given
    in September.
    Club Meeting minutes respectively submitted by Dave Scarpa, HCRA Secretary.

  • Holiday Party Tickets

    Greetings,

    I hope that all is well with you and yours and that you have enjoyed the rather pleasant transition from the Indian summer into the colder fall weather, a chilling prelude to yet another New England winter; but, at least there is the bonus of increased sunspot activity and the phenomenal HF activity experienced during October which will hopefully continue throughout the winter DX season.

    This morning, I was comparing the 2012 Holiday Party attendance report with this year’s tickets sales report and noticed that some of you had not as yet purchased your 2013 tickets, so, I thought I would post another message to jog your memory. Tickets are still available for the December 9th Holiday Party at the Steaming Tender Restaurant in Palmer Massachusetts. The ticket cost is $15 per ticket. If you e-mail me at marty.w1mjb@gmail.com or call me at 413 525-3717, you can reserve your ticket(s) and collect them at the door the evening of the event. You can make payment for the tickets by mailing a check to the HCRA at PO Box 562 Agawam, MA 01001-562 or by cash or check the evening of the party.

    I hope to see you at the party and to hear you on the bands.

    73 and good DX,

    Marty W1MJB

  • November Zero Beat has “hit the streets“

    This month’s meeting is only a few days away. Take a look at the latest  Zero Beat so you can be up to date on what our members our doing.

    Be sure to come early to the meeting for Tech Corner with Bob/K1YO. This month’s subject is magnetic loop antennas. Don’t know what they are? That’s why you should come early 🙂

    Tech Corner will be followed by this month’s feature; all about POTA presented by Dave/N1MFL and Dan/KB1VEQ.

    Coffee and donuts (there might even be cider) by Bruce/KB1TLX.

    See you there!

     

    Jim/KK1W

     

  • Fox Hunt Coming Soon – Sun, Nov 3rd – BE THERE!

    That’s right folks, time to break out your RDF equipment because there will be a fox loose on Sunday, November 3rd, 2013.

    When: Sunday, Nov 3rd
    Where: Forest Park, Rt.5

    Picknelly Field (RT. 5 Enterence To Forest Park @ Indian Sculpture)
    Columbus Ave, Springfield, MA 01106

    Starts at 2pm and should last a couple hours.

    From Larry: WB1DBY

    We’re holding the First Fall Fox Hunt of 2013 on Sunday afternoon, November 3rd at 2 pm. Yours truly is the fox. Starting point is the parking lot at the “Indian” aka entrance to Forest park across from the King Philip Stockade on the way to Longmeadow.

    Max 2 hours. Should be an easy and FUN hunt. The fx will give out clues. Hoping for at least 5 mobile hunters (more welcome!) and also base stations welcome to give headings too.

    If you plan on particpating, please let me know. It’s possible we may have some future hams at the starting point looking for rides.

    Come and find me!

    If you never have been to a fox hunt before, Larry wrote a very nice article about fox hunting and what to do!


    The Basics on Finding the Fox
    By
    Larry, WB1DBY
    (with special thanks to my XYL for proof reading this)

    So you want to hunt down the fox? What do you need to get started? Are there any tricks to help? What do you do? What hardware do you need? How prepared should you be?

    Suggested Equipment:

    • Some sort of receiver be it a scanner, ht, mobile rig for 2 meters

    You can hunt with just that, but you’ll need a LOT of luck. You also should have:

    • A directional antenna

    • receiver with a S meter to hunt with

    • 2nd receiver (explained below)

    • Attenuator

    • Compass & piece of string or small rope (or 3 or more pieces of rope or string – see Steps 14 & 15)

    • Physical Map That shows Hartford, CT to Northampton, MA and everything in between (a gps just doesn’t cut it here)

    • Pad and pen

    • watch or clock

    • Co Pilot or two

    The Fox will transmit one minute out of every 5 minutes. The Fox will also give a one minute warning (or try to).

    Step 1: Meet other hunters at the starting point. For Sunday, November 3rds hunt, we are starting at the parking lot at the entrance to Forest park off exit 1 of route 91. This is the parking lot at Picknelly Field near the Indian and nearly into Longmeadow. It’s also across from the entrance to the King Philip Stockade. You should arrive at least 15 minutes (or more) before the hunt starts to give you time to get ready.

    • Note: Sometimes others will arrive at the starting point looking for a ride. It’s important for the hunters to have room in their vehicles for future hunters to observe (or help you).

    Step 2: Have your directional antenna connected to your receiver. Verify that it is connected. Can you DF (direction find) the repeater? Does it point in the correct direction? If yes – good.

    Step 3: Now tune to the input and lock it there. If you’re hunting on 94, tune your receiver to 146.34 and lock it there. Do not hunt on the 146.94 OUTPUT of the repeater (you wouldn’t be the first) otherwise you’ll end up at Mt. Tom eventually.

    Step 4: Make sure your compass is in your hand or pocket (or better yet, have your co-pilot be ready with the compass, have the pad and pen near too.

    Step 5: Listen for the fox to ask for check ins. Check in or ask someone else to check you in. There may be a person designated to collect everyones name and call.

    Step 6: Listen for the ONE minute warning. You should be ready by then.

    Step 7:  When the Fox is transmitting, sweep the antenna around to the strongest signal on your S meter. Once you find it, reverse the antenna 180 degrees. Can you NULL the Fox out or greatly reduce his signal? If yes, you probably have a good heading. If you have trouble receiving the fox, sometimes moving a few feet is enough to pick up the signal better.

    Step 8:  Look to see where your antenna is pointed. If you are by yourself, find a spot where the antenna is pointed and remember it. Put the antenna down and use the compass to take a directional heading – looking at this spot. (or have your co-pilot do this while you aim the antenna) – Your co-pilot should stand behind the back of the antenna and point the compass down the boom of the antenna and read where it points. Reading a compass is a whole other thing – find a boy scout to help you if you can’t!

    Step 9: WRITE down starting point and the heading you just took

    Step 10: Open up your map and find the starting point. Put one end of the string at the starting point and using the compass, extend the string out onto the map. Look to see where it goes.

    • At this point, you could drive along the path where the string goes and some will do that. It’s up to you if you’re feeling lucky.

    • You might want to compare your headings with the other hunters

    • You might also want to listen for headings from base stations. If base stations check in, write their call and location down and their heading. (more on this further down)

    Step 11: Looking at the map, find a location that is not along the string line to take your next reading. The idea here is to triangulate and find the fox. Write down that location on the pad. Put everyone and all your gear safely into your vehicle and drive to that spot you noted.

    Don’t worry about missing a transmission or two by the fox. Go to the point you chose. (it takes a lot of will to not stop and swing the antenna around, try not to)

    Step 12: Find a safe spot away from buildings, big trucks, maybe high up or in a clear area to take your next reading.

    Step 13:  Repeat steps 4 thru 8 and write down your new bearing on the pad. Don’t commit it to memory as I guarantee you’ll never remember it. Write it down.

    Step 14: Plot your original heading with the string. Plot your 2nd heading with another piece of string. Do they cross? Let’s hope so. If not, take another reading OR move your location a bit and take another reading. If there are base station readings with headings, you may want to plot their headings too. Make sure it is from their QTH and not yours!

    Step 15:  If the lines cross, you can figure out where on the map that is and drive there OR repeat steps 3 thru 8 again from another selected spot not along the lines and plot another heading.  This should give you a much more exact location where all 3 headings cross. Go there!

    Step 16: So you got close, but not close enough. That’s normal. If you haven’t already, put your attenuator in line, you’re going to need it. Repeat steps 4 thru 8 again.

    Now comes the exciting part – going in for the kill! It’s also where a lot of hunters get extremely frustrated –  When you’re so close you can not attenuate or null out the fox anymore. How to reduce the signal strength?

    You can tune your receiver OFF the exact receiving frequency by first 5 kHz then 10 kHz until the signal is reduced in strength.

    If tuning with a HT, hold the HT close to your body and rotate around. IF the signal is super strong, take off the antenna. Still super strong? Open your eyes wider, you’re very close!

    Be careful when getting close. Getting excited is normal, but watch out for non-hams in the area. Keep your speed down. You don’t want to get into any trouble for driving too quickly or recklessly!

    If you find the fox, go up and check in with him so that your time can be recorded. Maybe you’re the first one there? If you are, don’t say anything on the repeater about being first. That’s the quickest way to discourage the other hunters.

    Base Stations:
    So you have a 2m beam at home? Or you hear the fox on the input? What to do?

     First, those with beams. Take a good reading and also try to get a null too. Then go outside your house and take a compass reading. DO NOT rely on the rotor control heading as it could be off quite a bit. Write the heading down and then go back inside and announce your finding. Sometimes you want to listen to a few Fox transmissions to make sure your heading is good.

    It’s important that base stations announce their call and name, approx cross street location or well known street and then their heading for the hunters.

    Second, for those base stations without a beam. Your signal reports are just as important. Listen on the input and then announce who you are, where you are to the nearest cross street or well known street and relay how strong the fox is, whether full scale or noisy. If super loud, take off your antenna and listen again. Can you still hear the Fox? If yes, is he in your driveway? Or your neighbors?

    All signal reports are important to the hunters. If you’re lucky while at home, you can take other base station readings and those of the mobile hunters and plot them on a map and announce where you think the Fox is or maybe drive there yourself.

    All are welcome to the Fox’s den.

    The goal is to start out the hunts easy. That means drive up, publicly accessible property without paying a fee with parking available for others. A safe location. We want lots of hunters out there and we Foxes will try to make the hunts fun, easy but challenging.

    A word of warning when hiding. Sometimes the easy hunts are real hard. Sometimes the hunt you think is going to be long and difficult ends up being easy. There’s no reasoning until it’s over.

    When the hunt is over and all hunters are in, or the hunt has ended, the Fox shall announce his location to the public.

    Happy Hunting!


    Here are some photos of some past fox hunts in the area (click image to enlarge)
    Old Fox Hunts045
    Old Fox Hunts042
    Old Fox Hunts041

    1st Long Range Fox Hunt Picnic p10431st Long Range Fox Hunt Picnic p2044Photo provided courtesy of Larry WB1DBY

    [mapsmarker marker=”5″]

  • 2013 H.C.R.A./M.T.A.R.A Holiday Party

    Holiday Party Ad 2013

     Directions/Map to the Steaming Tender

    [google-map-v3 width=”600″ height=”350″ zoom=”12″ maptype=”roadmap” mapalign=”center” directionhint=”false” language=”default” poweredby=”false” maptypecontrol=”true” pancontrol=”true” zoomcontrol=”true” scalecontrol=”true” streetviewcontrol=”true” scrollwheelcontrol=”false” draggable=”true” tiltfourtyfive=”false” addmarkermashupbubble=”false” addmarkermashupbubble=”false” addmarkerlist=”28 Depot Street Palmer, MA 01069{}barbecue.png{}Steaming Tender” bubbleautopan=”true” showbike=”false” showtraffic=”false” showpanoramio=”false”]      

  • A message about our “Annual Auction“

    The former HCRA auction, usually held the first Friday of November at the Feeding Hills Congregational Church is NO LONGER BRING HELD.

    A combination of change of meeting location and the shrinking of vendors/buyers has led us to this decision

    Many thanks to all the vendors and buyers who had fun over the years.

    Jim/KK1W